Once you book an educational tour, there are a number of documents and tasks you need to complete prior to departure. Yet no matter if you’re a teacher or a pupil, it can be difficult to know what to take on a school trip. So, to help you out, we’ve put together a few handy checklists that cover everything from packing to documentation. Take a look at our school trip checklists below to ensure you’re fully prepared before you go.

School tour planning checklist

If you’re not sure where to start when it comes to planning a school tour, take a look at our step by step guide to help you manage the entire process. From what to consider before you contact a tour operator, to seeking approval from your school, this checklist will keep you on track.

Your essential documents checklist

Before you embark on your school trip, you need to ensure you’ve completed our essential documents checklist. The list includes the documents we require from you before you depart, such as rooming lists and emergency contact sheets, as well as ones you need to take care of as a group leader. A good way to ensure you’re on top of your tour preparations, this school trip checklist will help ensure all your paperwork is in order before you go.

Mobility checklist

It’s essential that you complete this mobility checklist for any student that requires assistance on your school trip. By filling out this checklist and returning it to us, we can make sure we accommodate for every pupil when booking your trip accommodation and arranging your itinerary.

Your pre-departure checklist

As well as your pre-travel documents and mobility form, there are a few other things you need to remember before you go. Our pre-departure checklist will help guarantee you’re completely prepared for the journey ahead. From double checking your pickup times to gathering your coach travel essentials, here’s your handy pre-tour to-do list.

Pupils’ packing checklist

To help out those students who are a bit more forgetful, we’ve created a packing checklist you can distribute to your pupils prior to your departure. As well as the general items needed on any overnight school trip, there’s also a selection of destination-specific items. We recommend you let your students know which items are relevant to your tour, and if you’ve got anything extra you need to add.

If you have any questions about what to take on a school trip, get in touch with your tour contact, who will be happy to answer any questions you may have.

Nici's Expert Tip

Many of the West End shows have education packs which offer some really useful teaching ideas for before, during and after your visit to a show. We’ll send you these packs to download.

Top tip from Nici, our Specialist Theatre, Drama & Performing Arts Expert