School Trips Resources - Parents & Students

Tips and Downloads  

All educational tours come with a huge amount of excitement but also some trepidation too. What needs to be taken? Who do I contact in case of an emergency back at home? What will it be like when I get there? Where am I actually staying? What is there to do?

To help teachers, parents and students get to grips with all an educational trip entails we’ve created some downloadable resources and help sheets for you to have to hand at all times.  

If you have questions that aren’t covered here, please call us on 01253 441900 and we’ll be happy to help.

Insurance Documents

For bookings made after 01 November 2017

For information on insurance policies on bookings made before 01 November 2017, please contact your Tour Consultant. 

Things to consider before you book

When planning a school trip, there are plenty of things to consider before you book. To help with your school trip planning, we've put together a mix of handy resources for teachers to use, including everything from choosing the right school trip provider to ensuring your school tour is in safe hands. 

Planning guides:

Choosing a school tour operator:


Once you’ve booked your trip

Once you've booked your school trip, there are a few things you need to make sure you have before you depart. Take a look at all our field trip planning checklists and support documents below to ensure you're fully prepared before you embark. 


Support documents: 

During your trip

If you're planning a school trip, ensuring your students get the most out of every learning experience is essential. Below, we have a whole host of handy resouces for top educational trip planners, highlighting how you can get the most out of social media during school tours, as well as guides on how to deal with any travel pressure points. 

Getting the most out of your trip:

Travel pressure points:


Following your trip

Learning from educational visits doesn't have to end when you return to school. Why not create a few lesson plans based on your school trip for when you get back? Use our guide below on how to plan a school trip-inspired lesson for when you're back in the classroom. 


WST Extras


Teachers and students tell us that hoodies are a great way to give a sense of identity and ‘belonging’ to the group on a school trip. And they’re a lovely memento afterwards. We can help you to arrange hoodies in a choice of sizes, colours and personalisation options.

 ‘I Love NY’ T-shirts

If you’re going to New York, we can arrange for your students to receive an ‘I Love New York’ T-shirt on the airport transfer. They will also receive a quiz which will keep them entertained as well as enhance their learning.

 Ice Creams

Instead of rushing around to gather ice creams during the intervals at west end shows, let us arrange them for you beforehand for free.

 Airport Meet and Greets

We understand that it can be a bit daunting trying to manage large groups of children when travelling which is why we offer an airport meet and greet service on all of our flight tours. This is for both departures and arrivals.

 Educational Resources

We offer educational resources for all our subjects in order to support teachers and help students to achieve their learning outcomes.

 Comfort stops on walking tours

On walking tours in Berlin and Krakow your guided walking tour will include a comfort stop for hot chocolate or juice - dependent on the weather.